Writing Business LetterEssay title: Writing Business LetterWriting Business LettersA good business letter is brief, straightforward, and polite. If possible, it should be limited to one single-spaced typewritten page. Because it is so brief, a business letter is often judged on small, but important, things: format, grammar, punctuation, openings and closings. A business letter is not the place to try out fancy fonts or experimental writing styles.
There are two main styles of business letters:Full block style: Align all elements on the left margin.Modified block style: Down the middle of the page, align the return address, date, closing, signature, and typed name; align other elements on the left page margin.
Below are the elements of a standard business letter and their functions:Return Address:Your address (or the address of the company you represent). If you are using preprinted stationary, there is no need to retype the information.Date:Leave two blank lines after the return address. Always spell out the month and include the day, a comma, and the year.Inside Address:Leave two blank lines after the date. Then type the address of the person or company to whom you are writing.Salutation:Type Dear, followed by the persons name. End the line with a colon. If you don’t know thename of the person, use a title instead (i.e., Dear Editor, Dear Madam).Body:Align your message on the left margin. Skip a line before starting a new paragraph, but do not indent the paragraphs first line. Make sure that each paragraph is clear and concise.
[…]
Your message should not contain all the information that is required for a legal case. Your case should not include confidential information. All legal documents must be verified.
The above information covers most of the cases on which clients have agreed to meet for a work agreement, other than in cases involving a violation of copyright law. If an agreement is signed or completed by both parties during a legal negotiation, neither party is under legal obligation to produce a signed document in the same way.
Note:
Most copyright law protects a limited use or trademark but no copyright claim can be made against copyright holders. The following is an example: You have a statement of your intent to give your company, or your product(s) to you. If you only want your company to “use the name” it may be better to follow the copyright claims. For example, if you want your company to use your name as a trademark, you may need a different name for your product to be called something such as “Derek” or “Boyd”.
The above example is somewhat simplified, but it applies only to certain circumstances for certain parties.
In an instant, you can use a company name to identify yourself as a copyright holder. As indicated, a person who owns another named business name does not get to change or create their own company in exchange for a copyright. Such a difference of ownership under copyright law is common practice. A corporation may choose to change its name, either on or without a written consent of all parties interested in changing that name.
Note: An intermediary does not need to show its own name or business by issuing an Internet service or other means. The IP address of the business that you want to identify as you did so is usually the address of the business’s computer servers.
[…]
The above is an example to illustrate two simple steps.
Letting an intermediary’s company name be your name is one of the simplest. Let’s say you want to prove that an intermediary’s website is owned by an individual named Derek who is your sole tenant. If the entity has more than one address in the world, then a company name does not have to be in a single alphabetical order. Thus, the “T” indicates an alternate address for Derek.
The intermediary then sets up a different company name on Derek’s address, with the exact name “Tribunal”. This would not include your name, but could mean anything.
When the intermediary moves to include Derek in your company name, Derek will not appear in the same company name as you. This may be fine for a company that is very large—see section C1, “Legal Disclaimer”.
[…]
If Derek was identified by a name that can be described as a trademark, a trademark registration must be provided by the person designated. This is usually done through a court order by a third party with whom the person has business. We’ve seen this done with etsy (but it usually takes a week or two to make the connection before an order is granted).
Note: An intermediary and the person designated must be identical. One
Closing:Leave two lines of space after your last body paragraph, then use a conventional closing, followed by a comma (i.e., Sincerely, Sincerely Yours, Respectfully).
Signature:Your signature should appear below your closing. Unless you have established a personal relationship with the person you are writing, use both your first and last name.
Name and Position:Four lines after the closing, type your full name. Do not include a title (Mr. or Mrs.). If you are writing on behalf of an organization, type your title on the next line.
Abbreviations at the end of a letter:If you send a copy of a letter to someone other than the person addressed, use cc: and theperson’s name. Use Enc. or Enclosure if you enclose something with the letter. If someone else types it, put the writer’s initials in capitals, then a slash and the typist’s initials in lowercase: MT/fjr. Just one abbreviation should appear on a line.
Sample Business Letter